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Dunholme Parish Council

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COUNCIL MINUTES

To keep all parishiners informed this page includes the previous council meeting minutes.  If previous minutes not displayed here need to be referred to then contact the Parish Clerk

284 
A meeting of Dunholme Parish Council was held in the Jubilee Room, Dunholme Village Hall on 19th September 2012
 

Present:       
Mrs J Wright (Chairman), Cllr F Elkington, M Prestwood, T Brumpton, Mrs J Murray, S Barrett, M Burre and B Lewis
 
Clerk:            
Mrs L Richardson
 
Also Present:
           District and County Councillor Sue Rawlins
 

12/9/01          
Chairman’s Remarks
The Chairman welcomed everyone to the meeting.
 

12/9/02          
Applications for co-option onto the Parish Council
No applications have been received.
 

12/9/03          
Apologies for Absence
No apologies to record
           

12/9/04          
Declarations of Interest
Cllrs Mrs Wright, Prestwood, Elkington and Lewis declared an interest in agenda items 11 and 12 as members of the DDIBC. Cllr Mrs Murray declared an interest in agenda item 10 as a planning application has been received for a residence on Ashing Lane and Cllr Mrs Murray is a resident of Ashing Lane
 

12/9/05          
Minutes of the Previous Meeting
Cllrs Mrs Murray requested that Agenda item 12/7/17 be amended to state that the Cllr’s did not make any comments regarding the Lincolnshire Local Transport questionnaire.  Following this amendment, on a proposal from Cllr Prestwood, seconded by Cllr Brumpton it was agreed by all that the notes of the meeting held on 21st December 2011 were approved and signed as minutes.
 

12/9/06          
Report from representatives from outside bodies
Cllr Lewis advised the Parish Council that he had attended a meeting with Weltons’ Cllr Greenway regarding the possibility of a joint Neighbourhood plan. It had been agreed that the Welton Parish Council Clerk would obtain large scale drawings of Welton and Dunholme and once these had been received another meeting would be set up to include both Councils chairman’s/representatives to put together proposals for each Council and public domain to discuss and agree a way forward.  Both Councillors agreed that it would be kept as a small discussion group at first to allow in-depth thought and then other representatives would be invited for input.District and County Cllr Sue Rawlins advised the Parish Council that WLDC were debating how housing development will affect them in the core strategy development as LCC, NKDC and WLDC are all working in partnership to do the core strategy but all have very different needs which are hard to pinpoint all together.  There is a deadline to complete the strategy but this is getting pushed further back due to the complications.The MOD have extended their commitment to Scampton until 2020.LCC have a contract with Mouchel for their admin needs etc and this contract is to run out in 2015 and therefore LCC will be looking at outsourcing some of their services to other providers.Cllr Wright advised the Parish Council the DDIBC lease working group had met since the last meeting and their findings are to be discussed later in the meeting.
 

12/9/07          
Clerk’s Report and Action Plan
Adoption of Four Seasons Site
– The draft paperwork has been received from the solicitor and will be discussed later in the meeting.
285
Play Park Equipment
– No update to minute
Village Improvement Plan
– The Clerk has chased up Norths’ regarding the installation of the new bench, jubilee plaque and concrete trough – to date no reply has been received.
Oak Wood
– Cllr Elkington has cleared away more ivy – a quote has been requested from Veolia to kill off the remaining ivy in the surrounding area.
Bus Stop Sign
– LCC are currently short staffed due to staff holidays and so our letter has not been looked at yet – hopefully within the next month.
 

12/9/08          
Financial Matters
                       
An up to date financial statement has circulated to the Parish Councillors
 a)   
To resolve to pay TalkTalk Business by direct debit for telephone and broadband charges
On a proposal from Cllr Prestwood seconded by Cllr Elkington, following a vote it was unanimously RESOLVED to pay TalkTalk business by direct debit for the Councils telephone and broadband charges.
b)   
To amend the bank account signatory mandate to include new councillors
On a proposal from Cllr Mrs Wright seconded by Cllr Prestwood following a vote it was unanimously RESOLVED to add Cllr Lewis to the Parish Councils signatory mandate.  Cllr Mrs Wright signed the mandate as chairman of the meeting, Mrs Richardson signed the mandate as secretary of the meeting and Cllr Lewis completed his information and will take it into the bank with the relevant ID.
c)   
To form a working group to give initial consideration to the 2012/13 budget
On a proposal from Cllr Mrs Wright seconded by Cllr Elkington, following a vote it was unanimously RESOLVED that Cllrs Brumpton, Wright, Prestwood and Barrett would form a working group to discuss a draft budget for 2012/13 to report back to the full council.
d)   
To discuss and take any necessary action regarding the payment of the Chairmans Allowance
On a proposal from Cllr Brumpton seconded by Cllr Barrett, following a vote it was unanimously RESOLVED to pay Cllr Mrs Wright a chairman’s allowance of £200.
e)   
To approve accounts for payment
On a proposal from Cllr Lewis, seconded by Cllr Elkington, following a vote, it was unanimously RESOLVED to accept the following accounts for payment:
 
                    Payee                        For
                  
1070.00      Veolia Limited       Grass cutting
                       
22.00          LALC                     Clerk Training
                     
430.00       Clement Keys        External Audit Fees
                       
70.00         Bob Cleeve            Village Maintenance
                     
326.95       Mrs L Richardson  Clerks salary and expenses
                     
136.24       J. Atkin                   Caretaker salary
                  
2427.62     EKM Limited          Playpark equipment painting
                     
655.00       Veolia Limited      Village maintenance
                     
840.90       Mrs L Richardson Clerks salary, expenses and tax refund
                     
170.40       J. Atkin                  Caretaker salary
                     
154.65        Dunholme Village Hall  Sports units’ water and electricity charges
  
11836.13    PWLB                   PWLB repayment
  
200.00       Cllr Mrs Wright      Chairmans allowance
  
129.78       J. Parker Limited    Daffodil bulbs
  

                    
From                            For
                     
200.00        Outdoor Bowls Club  Sports Unit Hire Fee
                       
30.00          Welton Tennis Club  Sports Unit Toilet Hire Fee
                         
0.09           HSBC                         Bowls Hall Fund Interest
286
                         
1.09            HSBC                      14 Day Notice Account Interest
                
10000.00     DDIBC                    Lease/PWLB payment
                         
0.09            HSBC                      Bowls Hall Fund Interest
                         
1.09            HSBC                      14 Day Notice Account Interest
 

12/9/09       
Correspondence
                                 
ico
– Confirmation of renewal
Post Office
– Reply to letter re Village Maintenance
WLDC
– New Register of Member Interests form
Clement Keys
– Matters arising
Audit Commission
– Confirmation of Grant Thornton UK LLP as new external auditor
McKinnells Solicitors – Paperwork re Four Seasons Close AdoptionVarious leaflets and brochures
 

12/9/10       
Planning Applications
                                 
Applications Received:
128885 – 31 Nursery Close - Planning application for proposed 2 storey side extension and internal alterations   
129054 – 9 Ashing Lane - Two storey extension to west facing elevation of existing detached house 

Applications Granted:
128649 – 18 Kennington Close – Alterations and extension to form new kitchen/breakfast area
128506 – 12 The Pastures, Welton – Proposed 2 storey side and front extension
128505 – 1 Four Seasons Close – Extension to bedroom over garage to form enlarged bedroom and en suite, additional dormer window and roof lights to hipped roof.
128885 – 31 Nursery Close - Planning application for proposed 2 storey side extension and internal alterations  
 

Application Appealed:
127810 – 15 Lincoln Road - Proposed 2no. single storey dwellings with detached garaging and adaptation of existing 2 bedroom bungalow to enable vehicular access, including new single detached garage
 

12/9/11       
To discuss and take any necessary action regarding maintenance required to the DDIBC
 
No maintenance is currently required
 

12/9/12       
To receive a report from the working group regarding a new lease for the DDIBC and take any necessary action
The following report had been circulated to the Parish Councillors prior to the meeting:“Dunholme Parish Council notes of a working group to discuss the proposed new lease for the Dunholme and District Indoor Bowls Club which expires in March 2013 – Held on 6th August 2012.”Present: Councillors M Burre , T Brumpton,  S Barrett,  Mrs J Wright.Councillor T Brumpton was nominated to take the Chair.The original two rinks was built by WLDC in 1984, all profits shared with WLDC and the Parish Council, run by the DDIBC Management Committee. By 1991 we had a membership of 300 with a waiting list of over 100. In 1992, the Parish Council took out a loan, for an extra 3 rinks, via the Public works Loan Board for a period of 20 years, at a fixed rate interest of 10.375%, and 9.875%. (The loan was in two parts.)From 1993 – 1998 the bowls club paid to the Parish council the sum of £99.716.00 profit, with £26,260.00 to WLDC. 
 
 
287
In 1998, WLDC asked the Parish council to take over the complete ownership of the club,  since 1998 the Bowls club has paid to the Parish council the approx. amount of £597.000.00, well and truly covering the cost of the PWLB (£473.451.00) which taking into account the major repairs of approximately £78.000.00, still leaves £93.744.00, plus a building worth at least half a million pounds.When the club was doing well we had a membership of just over 700, this last six/seven years has seen this reduce down to just over 400.Having discussed the history of the Club, and particularly the monies received by the Parish Council and WLDC, We would  recommended to the Council, that a new lease be drawn up with the Dunholme & District Indoor Bowls Club to pay the sum of £12.000.00. per year, split into two payments, for a period of ??? (TBC) to run after the existing one expires in March 2013”On a proposal from Cllr Brumpton, seconded by Cllr Mrs Murray following a vote it was unanimously RESOLVED to accept this as the basis for the new lease with a contract length of 10 years with a review after 5 years, with a start date of 1st April 2013.
It was also unanimously RESOLVED that the final payment due by the DDIBC in March 2013 would be £1836.13 so that the PWLB repayment would be covered.

12/9/13       
To discuss and take any necessary action regarding the Neighbourhood Plan
There is currently no update to minute.
 

12/9/14       
To discuss and take any necessary action regarding the adoption of The Four Seasons Site
The draft paperwork has been received from the solicitor and this had been circulated to the Parish Councillors prior to the meeting.  There appears to be some confusion over searches needed and whether the Council was being quoted for work for the purchase of the area and not the adoption.  Therefore, the Clerk was asked to get in touch with the solicitor and clarify these points ready to discuss at the next meeting.
 

12/9/15       
To receive and decide upon quotes for the repair of the tennis courts at the rear of the village hall.
On a proposal from Cllr Prestwood, seconded by Cllr Mrs Wright following a vote it was unanimously RESOLVED to accept the quote from Hammonds & Son.
 

12/9/16       
To review and take any necessary action regarding the annual play park inspection
                     
A copy of the inspection report had been circulated to the Parish Councillors prior to the meeting.  On reviewing the document there are no serious hazards that require attention and therefore no further action is required.
 

12/9/17
        To review and take any necessary action regarding the Parish Councils report in the Dunholme News
Following a discussion it was unanimously agreed that there was no other way to do a report for the Dunholme News from the way it was currently being done.  However, it was requested by Cllr Barrett that a list of future meeting dates be sent to the Dunholme News editor so that they can be included in the months diary page. 

12/9/18                    
To form a working group to review the Clerks employment, including a salary review
On a proposal from Cllr Mrs Prestwood, seconded by Cllr Mrs Wright following a vote it was unanimously RESOLVED that Cllrs Brumpton, Wright, Prestwood and Barrett would form a working group to discuss the Clerks employment, including a salary review. 
 
288
12/9/19                    
To discuss the use of the football pitch and sports units by Welton FC       
An e-mail had been received from Welton FC to state that they no longer needed the use of the Dunholme football pitch and sports units on a regular basis and therefore proposed that they would pay £125 for the occasional use of the facilities over the next year.On a proposal from Cllr Brumpton, seconded by Cllr Prestwood following a vote it was unanimously RESOLVED to accept this request with a clause in the contract that 2 weeks’ notice should be given to the Clerk so that cleaning can be arranged.  It was also agreed that the current sports unit cleaner would clean them once a month to maintain the required standards.
 

12/9/20
                     To receive and decide upon quotes for the killing of the ivy in Oak Wood
A quote has not yet been received but the work needs doing within the next month due to weather restrictions.  Therefore, on a proposal from Cllr Wright, seconded by Cllr Elkington following a vote it was unanimously RESOLVED to obtain a quote and if it falls into a budget of £250 the Clerk would request the work to be done in mid-October.  Cllr Elkington requested that he be on site when the work commenced.
 
12/9/21                    
To decide on a representative to attend the LALC AGM in October
 
On a proposal from Cllr Mrs Wright, seconded by Cllr Brumpton following a vote it was unanimously RESOLVED that Cllr Lewis will attend the LALC AGM.
 
12/9/22                    
To discuss arrangements for Remembrance Day and decide accordingly
On a proposal from Cllr Mrs Wright, seconded by Cllr Mrs Murray following a vote it was unanimously RESOLVED
that a wreath would be purchased for the Remembrance Day service.  A representative for the Parish Council will be decided at the next meeting once the Councillors have checked their availability.
 
12/9/23
        To discuss and take any necessary action regarding the winter/spring planting of the village planters.
On a proposal from Cllr Mrs Wright, seconded by Cllr Prestwood following a vote it was unanimously RESOLVED that a budget of £200 be set for the purchase of the plants and then Cllrs Wright and Prestwood will plant them in the planters around the village.
 
12/9/24          
            Village Maintenance

On a proposal from Cllr Elkington, seconded by Cllr Mrs Wright, following a vote, it was unanimously RESOLVED
that the following maintenance is required around the village
          :-
·                   
The Clerk will contact Veolia to request that the following work be done of the village maintenance contract as soon as possible – the hedge at the back of the houses on Beech Close needs cutting back, 2 dead trees on the Nursery Close POS needs maintaining, the tree stakes need taking out on the Manor Lane POS.
         
·                   
The Clerk will contact the church warden to arrange for the graveyard wild rose bush to be cut back.
        
·                   
The street lights on Ryland Road/Lincoln Road near the dog bin and near the school bus stop have stopped working and need reporting.
       
·                   
The Clerk will request that the kerbs from Honeyholes Lane towards Watery Lane be dropped.
       
·                   
The Clerk will chase up maintenance of the blocked drains along Lincoln Road.
       
·                   
Pot holes on Lincoln Road and in the village hall car park need reporting.
       
·                    2 polite requests will be sent to residents regarding the cutting back of ivy.
 

12/9/25
           Other Urgent Matters
None were discussed

Signed by the Chairman .................................................... 17th October 2012

 

A meeting of Dunholme Parish Council was held in the Jubilee Room, Dunholme Village Hall on 18th July 2012


Present:Mrs J Wright (Chairman), Cllr F Elkington, M Prestwood, T Brumpton, and B Lewis


Clerk:Mrs L Richardson


Also Present:           District and County Councillor Sue Rawlins


12/7/01Chairman's Remarks

                 The Chairman welcomed everyone to the meeting.


12/7/02Applications for co-option onto the Parish Council

                 No applications have been received.


12/7/03Apologies for Absence

                 On a proposal from Cllr Mrs Wright, seconded by Cllr Prestwood following a vote it was unanimously RESOLVED to accept apologies for absence from Cllrs Barrett, Burre and Mrs Murray.


12/7/04Declarations of Interest

                 Cllrs Mrs Wright, Prestwood, Elkington and Lewis declared an interest in agenda items 11 as members of the DDIBC.


12/7/05Minutes of the Previous Meeting

                 On a proposal from Cllr Prestwood, seconded by Cllr Mrs Wright, it was agreed by all that the notes of the meeting held on 20th June 2012 were approved and signed as minutes.


12/7/06Report from representatives from outside bodies

                 District and County Councillor Sue Rawlins advised the Parish Council that Highways have repaired the potholes on Ashing Lane and the shrubs along Scothern Road and the A46 have been trimmed back.  An extra £2 million have been added to the budget for potholes and road resurfacing including Ryland Road in Welton, however, the majority of the money with being going to areas South of the county due to the roads cracking up through the drought.

                 The Core Strategy consultation detailing the new planning rules has been delayed while LCC try to decide what they want to happen at Swanpool.  The plan will include the amount of houses different parts of the county would like in the area - NKDC are aiming for 40% of extra affordable housing on each new housing development in the area.

                 LCC have got funding for the castle redevelopment in place but this has been delayed due to complaints from people regarding the increased figures and costs which Councillors are now looking into with more depth.

                 WLDC have complied a short list of groups that may benefit from the CAV fund and the DDIBC are included on this list. 


19:58Cllr Brumpton arrived


12/7/07Clerk's Report and Action Plan

Adoption of Four Seasons Site - The draft transfer notice has been sent to our solicitor for checking and amending as required.

Play Park Equipment - Quotes for the annual inspection have been received and will be discussed in the meeting.

Village Improvement Plan - The new Jubilee tree guard and plaque have been erected and the new bench has been ordered for delivery to Norths who are going to replace the existing wooden bench outside St Chad's Church.


                 The environment Agency have been contacted again regarding the clear out of the beck - our case has been passed onto the local team who will contact the Clerk when they are available to come to the village.

Oak Wood - No update to make 

Bus Stop Sign - LCC are currently behind on post/requests and will look at our request shortly.


12/7/08Financial Matters


Approve the accounts for payment

                 On a proposal from Cllr Prestwood, seconded by Cllr Lewis, following a vote, it        was unanimously RESOLVED to accept the following accounts for payment:



Payee

For

1305.00

Veolia

Grass cutting & Village Maintenance

130.00

Mark Vigrass Ltd

Jubilee Tree Guard

552.00

R & SL North Ltd

Erection of Village Signs

35.00

Mrs J Wright

Plants for Planters

136.24

J. Atkin

Caretaker Salary

333.14

Mrs L Richardson

Clerk Salary & Expenses

35.47

Talk Talk

Telephone & Broadband Charges


From

For

1.05

HSBC

14 Day Notice A/c Interest

0.09

HSBC

Bowls Hall Fund Interest


12/7/09Correspondence

                 None to minute


12/7/10Planning Applications

                 None to minute

12/7/11To discuss and take any necessary action regarding maintenance required to the DDIBC

                 No maintenance is currently required


12/7/12To discuss and take any necessary action regarding the adoption of the Four Seasons Site

                 No comments to minute


12/7/13To discuss and take any necessary action regarding the purchase of a MUGA

                 Following a discussion it was unanimously RESOLVED not to purchase a MUGA for the village.


12/7/14To receive and decide upon quotes for the annual play park inspection

                 On a proposal from Cllr Mrs Wright, seconded by Cllr Lewis following a vote it was unanimously RESOLVED to accept the quote from Digley Associates Ltd for a 3 year fixed plan.


12/7/15To receive and decide upon quotes for the maintenance of the trees behind Nursery Close

                 On a proposal from Cllr Prestwood, seconded by Cllr Mrs Wright following a vote it was unanimously RESOLVED to accept the quote from Veolia.


12/7/16     To discuss and submit any comments regarding the Central Lincolnshire Local Plan Core Strategy - Consultation Draft.


                 No comments were made to minute.  However, the Councillor's were going to have a look at the paper again and if they had any comments to make they would let the Clerk know who would forward them onto District and County Councillor Sue Rawlins.


12/7/17 To discuss and submit any comments regarding the 4th Lincolnshire Local Transport Plan consultation.

                 On a proposal from Cllr Mrs Wright, seconded by Cllr Brumpton following a vote it was unanimously RESOLVED that the Clerk will complete and submit the questionnaire.


12/7/18     To receive a letter from Welton Parish Council regarding a working group for a joint neighbourhood plan.

                 On a proposal from Cllr Mrs Wright, seconded by Cllr Prestwood following a vote it was unanimously RESOLVED that Cllr Lewis would meet up with the Welton working group to see what plans could be drawn up and will report back at the next meeting if contact had been made.


12/7/19     To discuss and take any necessary action regarding Councillor/Clerk training. 

                 On a proposal from Cllr Mrs Wright, seconded by Cllr Brumpton following a vote it was unanimously RESOLVED that the Clerk would attend the Localism Act training course.


12/7/20     To discuss and take any necessary action regarding the want and site of a concrete     planter from a local resident

                 The Clerk advised the Councillors that a local resident had a 5ft stone water trough that was purchased off the builders when the Manor Farm estate was being built.  They know       longer need the trough and so would like to donate it to the village.  On a proposal from         Cllr Mrs Wright, seconded by Cllr Prestwood following a vote it was unanimously RESOLVED that Cllr Mrs Wright would go and see the trough and if it is acceptable then the Clerk will employ Norths to collect and move the trough to under the village sign and fill with soil ready to plant in the winter.


12/7/21     To discuss and take any necessary action regarding the 2012/13 grass cutting contract

                 On a proposal from Cllr Mrs Wright, seconded by Cllr Brumpton following a vote it was unanimously RESOLVED that the Clerk will contact the grass cutting contractor to state that the grass cutting is now up to date and the contract will remain with them.  However,       the contract will be reviewed on a regular basis.


12/7/22     To discuss and take any necessary action regarding the 2012/13 sports units hire contract and fees

                 On a proposal from Cllr Mrs Wright, seconded by Cllr Brumpton following a vote it was unanimously RESOLVED that no changes were required to the fees or contract and could be sent out to the necessary hirers for completion.


12/7/23     To discuss and take any necessary action regarding the 2012/13 football pitch hire     contract and fees

                 On a proposal from Cllr Mrs Wright, seconded by Cllr Brumpton following a vote it was unanimously RESOLVED that no changes were required to the fees or contract and            could be sent out to the necessary hirers for completion


12/6/24     To discuss and take any necessary action regarding the purchase of daffodil bulbs.

                 On a proposal from Cllr Prestwood, seconded by Cllr Brumpton following a vote it was unanimously RESOLVED to purchase 1000 daffodil bulbs for around the village as well   as well as a pack of smaller ones for the village planters.


12/7/25 Village Maintenance


                 On a proposal from Cllr Elkington, seconded by Cllr Mrs Wright, following a vote, it was unanimously RESOLVED that the following maintenance is required around the village:-

                 The Clerk will contact Highways to ask for the kerbs in the village to have some weed spray control on them.

                 Polite requests are to be sent to 3 residents regarding trees and hedges that need trimming back to the property boundary

                 An update need to be chased regarding the clearing of the beck.


12/6/28Other Urgent Matters

                 None were discussed.




Signed by the Chairman .................................................... 19th September 2012

 

276


A meeting of Dunholme Parish Council was held in the Jubilee Room, Dunholme Village Hall on 20th June 2012


Present:     Mrs J Wright (Chairman), Cllr F Elkington, M Prestwood, S Barrett, T Brumpton, M Burre, Mrs J Murray and B Lewis


Clerk:        Mrs L Richardson


Also            Present:District and County Councillor Sue Rawlins


12/6/01       Chairman's Remarks

                   The Chairman welcomed everyone to the meeting.


12/6/02       Applications for co-option onto the Parish Council

                   No applications have been received.


12/6/03       Apologies for Absence

                   No apologies of absence to record.

                  

12/6/04       Declarations of Interest

                   Cllrs Mrs Wright, Prestwood, Elkington and Lewis declared an interest in agenda items 11 and 12 as members of the DDIBC.  Cllr Mrs Murray declared an interest in agenda item 21 as Clerk to Welton-by-Lincoln Parish Council.


12/6/05       Minutes of the Previous Meeting

                   On a proposal from Cllr Prestwood, seconded by Cllr Mrs Murray, it was agreed by all that the notes of the meeting held on 16th May 2012 were approved and signed as minutes.


12/6/06Report from representatives from outside bodies

                   District and County Councillor Sue Rawlins advised the Parish Council that WLDC have added £1 million to the CAV fund which originally stood at £1.2 million.  The Council were also advised that LALC has set up a volunteering fund for local groups to request grants of £250 to assist volunteer led groups.

                   She also advised the Parish Councillors that WLDC have a meeting at Scampton as the Chief Executive Reporter has asked how the MOD hjas disposed of their assets and to arrange further meetings to plan a strategy.

                   LCC now have tight deadlines to fulfil the Joint Planning Unit to put a strategy in place to meet Government deadlines.


12/6/07       Clerk's Report and Action Plan

                   Adoption of Four Seasons Site - No update to minute

                   Village Improvement Plan - The new boundary signs have been erected around the village and have had good feedback from local residents.  The planters at the war memorial and St Chad's church bridge have been installed and are awaiting plants from Veolia.  No update has been received from the Environment agency regarding the beck.  Cllr Mrs Murray advised the Parish Councillors that she had had a meeting with the National Citizen Service at Welton and mentioned that the beck needed clearing out.  The project is going to be put to the young people involved in the program to see if they want to undertake the work.  The final decision will be made at the end of August 2012. 

                   Oak Wood - No update to make 

                   Bus Stop Sign - An email has been received from Stagecoach to say the query has been passed onto LCC.

                   Refuse Bins - Cllr Burre has requested that a note be made in the Dunholme News regarding the rules about leaving refuse bins out on the curbside after collection.


277

12/6/08       Financial Matters


                   a)To consider paying for the Clerks annual subscription to The SLCC

                   On a proposal from Cllr Mrs Murray, seconded by Cllr Brumpton following a vote it was unanimously RESOLVED to pay for the Clerks annual subscr          iption to The    SLCC.


                   b)To rescind the Councils decision to donate £600 to the Dunholme News

                   This was no longer an issue and so was not discussed.


                   c)To receive a request for a financial donation to the Dunholme News

                   This was dealt with under minute reference 12/4/08b.


                   d)Approve the accounts for payment

                   On a proposal from Cllr Mrs Murray, seconded by Cllr Barrett, following a vote,        it was unanimously RESOLVED to accept the following accounts for payment:


                               Payee                                           For

71.82

Talk Talk

BusinessTelephone/Broadband Charges

480.00

R & SL North Builders Ltd

DDIBC Repairs

540.00

Veolia

Grass cutting

45.00

Veolia

Village Maintenance

170.40

J. Atkin

Caretaker Salary

356.50

Mrs L. Richardson

Clerk salary and expenses

271.79

HMRC

PAYE Tax and NI liability

61.89

Dunholme Village Hall

Sports Unit Water

600.00

Dunholme News

Financial Donation

97.00

The SLCC

Clerks Annual Subscription

641.00

Marshalls Street Furniture

New Jubilee Bench

69.00

Hand Made Signs

Jubilee Tree Dedication Plaque


                               From                                             For

1.09

HSBC

14 Day Notice A/c Interest

0.09

HSBC

Bowls Hall Fund Interest

44.83

BT

Service Charge Refund

966.26

HMRC

VAT Refund


12/6/09Correspondence

Post Office - Confirmation of letter received re village maintenance

WLDC - Confirmation to start co-option procedures

Post Office  - Update re letter received

NALC - Example of Code of Conduct

Various leaflets and brochures


12/6/10Planning Applications

Applications Granted

128407 - Mr & Mrs Clitherow - 70 Lincoln Road - rear extension to existing detached property including ground floor kitchen extension and two bedroom and bathrooms in first floor extension with dormers (Granted 31/05/2012)


128344 - P. Snowden - Land Adj. To 1 Honeyholes Lane - 2no. Detached dwellings with associated car parking - resubmission of 127610(Granted 28/05/2012)


20.02County and District Cllr Sue Rawlins left


12/6/11To decide upon a working group to discuus a new lease for the DDIBC

On a proposal from Cllr Mrs Murray, seconded by Cllr Brumpton following a vote it was unanimously RESOLVED that the working group to discuss a new lease for the DDIBC will consist of Cllrs Mrs Wright, Brumpton, Barrett and Burre.


12/6/12Discuss the maintenance required to the DDIBC

No maintenance is currently required.


12/6/13To discuss and take any necessary action regarding the adoption of the Four Seasons Site

No comments to minute.


12/6/14To receive and decide upon quotes for the painting of the Parish Council noticeboard

On a proposal from Cllr Barrett, seconded by Cllr Brumpton following a vote it was unanimously RESOLVED to accept the quote from Bob Cleeve to undertake the work once the front of the Spar shop has been painted.


12/6/15 To discuss and take any necessary action regarding the maintenance of the village planters

Cllr Mrs Wright advised the Parish Council that the caretaker had agreed to water the planters on the war memorial and St Chad's Bridge.  It was also unanimously agreed to let the grass grow on the war memorial instead of having borders with flowers in them.  On a proposal from Cllr Mrs Murray, seconded by Cllr Brumpton following a vote it was unanimously RESOLVED that the war memorial planters needed more trailing flowers and so a budget of £50 was set from Cllr Mrs Wright to purchase some more flowers and plant them up.


12/6/16To receive and decide upon quotes for the painting of the village play park equipment

On a proposal from Cllr Mrs Murray, seconded by Cllr Brumpton following a vote it was unanimously RESOLVED to accept the quote from E.K. Morten to paint the village play park equipment.


12/6/17 To discuss and take any necessary action regarding the extension of the A46 cycle path from Welton Garage to Lincoln Road

On a proposal from Cllr Mrs Wright, seconded by Cllr Elkington following a vote it was unanimously RESOLVED to contact Highways and request an extension to the cycle path.


12/6/18       To discuss and take any necessary action regarding the purchase of a MUGA

This was deferred to the next meeting to allow the Cllrs further research into MUGA's


12/6/19       To discuss and submit any comments regarding the consultation on Appointment of   External Auditor for 2012/13 and future year

No objections to the consultation were made to be submitted.


12/6/20       To discuss and decide upon a Code of Conduct for Dunholme Parish Council

On a proposal from Cllr Lewis, seconded by Cllr Prestwood following a vote it was          unanimously RESOLVED to adopt the WLDC Code of Conduct for Dunholme Parish      Council.


12/6/21       To receive a letter from Welton-by-Lincoln Parish Council regarding a working group for a joint neighbourhood plan.

This was deferred to the next meeting to allow the Cllrs more time to research the topic.


12/6/22       To receive and decide upon quotes to install an electronic speeding sign on Honeyholes Lane and Ryland Road

On a proposal from Cllr Mrs Wright, seconded by Cllr Brumpton following a vote it was unanimously RESOLVED to allow LCC to conduct their speeding survey and once the results are known a final decision to purchase will be made.


12/6/23       To discuss the storage/disposal of Council assets currently stored in the Councils garage

On a proposal from Cllr Prestwood, seconded by Cllr Mrs Murray following a vote it was unanimously RESOLVED that Cllr Prestwood will sort through the assets in the council    garage and arrange the disposal of any surplus equipment no longer required.


12/6/24       To discuss and take any necessary action regarding the Scothern Lane/A46 junction

On a proposal from Cllr Mrs Wright, seconded by Cllr Prestwood following a vote it was unanimously RESOLVED to contact Highways and request lighted bollards and a slip       road onto Scothern Lane from the A46.


12/6/25       To receive and decide upon the purchase of the following items to commemorate the Queens Diamond Jubilee:-

a) A Seating Area - On a proposal from Cllr Mrs Wright, seconded by Cllr Brumpton       following a vote it was unanimously RESOLVED to purchase an Ollerton Straight back         bench from Marshalls Street Furniture to replace the wooden bench currently located outside of St Chad's Church.

b) A decorative tree guard -  On a proposal from Cllr Mrs Wright, seconded by Cllr           Brumpton following a vote it was unanimously RESOLVED to purchase a decorative           tree guard from M. Vigrass to install around the Jubilee red acer tree.

c) A plaque - On a proposal from Cllr Mrs Murray, seconded by Cllr Mrs Wright following a vote it was unanimously RESOLVED to purchase a dedication plaque from Hand Made signs saying "Proudly planted by Dunholme Parish Council"


12/6/26       To discuss and take any necessary action regarding the 2012/13 grass cutting contract

On a proposal from Cllr Mrs Murray, seconded by Cllr Brumpton following a vote it was unanimously RESOLVED to contact Veolia with the following terms and conditions:-The War Memorial, Manor Way green area, Nursery Close green area, Kennington Close green area, Monckton Way green area and the end of Wentworth Drive will have a cut and collect by Friday 29th June 2012 and if it is not done by this date 30 days notice will be given to terminate the grass cutting contract with them.


12/6/27 Village Maintenance

On a proposal from Cllr Brumpton, seconded by Cllr Barrett, following a vote, it was unanimously RESOLVED that the following maintenance is required around the village:-

  • An update needs to be chased up regarding the outbuilding demolition at The Lord Nelson.
  • An update needs to be chased regarding the moving of the bins outside St Chads church.
  • An update need to be chased regarding the clearing of the beck.

12/6/28Other Urgent Matters

                   None were discussed.


Signed by the Chairman .................................................... 18th July 2012


 

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A meeting of Dunholme Parish Council was held in the Jubilee Room, Dunholme Village Hall on 16th May 2012.


Present:         Cllrs Mrs J. Wright (Chairman), M Prestwood, F Elkington, T Brumpton, M Burre, Mrs J Murray and B. Lewis


Clerk:              Mrs L Richardson


12/05/01          Election of chairman

On a proposal from Cllr Prestwood, seconded by Cllr Elkington, following a vote it was unanimously RESOLVED that Cllr Mrs Wright would be re-elected as chairman.


12/05/02          Election of vice-chairman

On a proposal from Cllr Mrs Wright, seconded by Cllr Mrs Murray, following a vote it was unanimously RESOLVED that Cllr Prestwood would be elected as vice-chairman.


12/05/03          Receive and decide upon applications for co-option onto the council

The application received from B. Lewis was read aloud to all Councillors.  On a proposal from Cllr Mrs Wright, seconded by Cllr Prestwood following a vote, it was unanimously RESOLVED to accept the application and co-opt B, Lewis onto the Parish Council.

A declaration of acceptance was signed by Cllr B. Lewis.


12/05/04          Apologies for absence

On a proposal from Cllr Mrs Wright, seconded by Cllr Prestwood, it was unanimously RESOLVED to accept apologies of absence from Cllr Barrett.


12/05/05          Appointment of representatives

On a proposal from Cllr Mrs Wright, seconded by Cllr Lewis, following a vote it was unanimously RESOLVED that the following representatives be elected:-

  • 1) Village Hall Representative - Cllr Prestwood
  • 2) DDIBC Representative - Cllrs Prestwood and Elkington
  • 3) Outdoor Bowls Representative - Cllr Prestwood
  • 4) D.O.S.C. Representative - Cllr Mrs Murray
  • 5) Welton and Dunholme Police Forum - No longer applicable

12/05/06          Appointment of planning working group

On a proposal from Cllr Prestwood, seconded by Cllr Burre following a vote, it was unanimously RESOLVED that Cllrs Mrs Wright, Elkington, Brumpton, Burre and Mrs Murray would be appointed to the planning working group.


12/05/07          To receive Apologies of Absence

                        Already minuted under heading 12/05/04


12/05/08          Decleration of Interest

Cllrs Mrs Wright, Prestwood, Elkington and Lewis expressed an interest in item number 15 as members of the DDIBC.


12/05/09          Approve notes of the previous meeting

On a proposal from Cllr Prestwood, seconded by Cllr Mrs Murray, it was agreed by all that the notes of the meeting held on 21st April 2012 were approved and signed.


12/05/10          Reports from outside representatives

Cllr Mrs Wright attended a Neighbourhood Planning meeting at Sudbrooke which was well attended.  She said that WLDC are trying to encourage local communities to use money to help themselves using their own funds.  WLDC are also trying to get communities to set up their own groups under the District Councils advice.  It was also reminded to those present that there is a survey of waste disposal bins circulating that they would appreciate a reply to.


                                                                                                                                                                

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12/05/11          Clerk's Report and Action Plan

Take Over of Four Seasons Site - An update has been requested from McKinnells Solicitors but Cindy is on holiday and will contact the Clerk when she is back.

Play Equipment - No update to make

Village Improvement - The new village signs have been delivered to Norths for installation in the next few weeks.

An e-mail has been sent to WLDC requesting an update about The Lord Nelson outbuilding demolition - to date no response has been received.

Oak Wood - Cllr Elkington is still working his way through Oak Wood to control the ivy levels.  However, he is going to stop doing this for the next few months over the nesting season.

Bus Stops - A copy if the original letter has been sent to LCC and Stagecoach - to date no response has been received.


12/05/12          Financial Matters

           

  • i) To receive a request for a financial donation for Relay for Life Lincoln

Following a discussion it was unanimously RESOLVED not to grant a financial donation to Relay for Life Lincoln.


  • ii) To approve the 2011/12 Annual Return for submission to the External Auditor

The annual return statements were read aloud to the Parish Councillors and completed.

On a proposal from Cllr Prestwood, seconded by Cllr Mrs Murray following a vote, it was unanimously RESOLVED to approve the 2011/12 Annual Return for submission to the External Auditor.

Cllr Mrs Wright signed it as chairman of the meeting.  Laura Richardson signed it as Clerk and Responsible Finance Officer to the Council.


19:42               Cllr Brumpton Arrived


  • iii) Approval of accounts for payment

On a proposal from Cllr Mrs Wright, seconded by Cllr Prestwood, following a vote, it was unanimously RESOLVED to accept the following accounts for payment:



Payee

For

35.00

ico

Data Protection Subscription

430.00

BTC Group

Diamond Jubilee Drawstring Bags

270.00

Veolia

Grasscutting

62.50

S. Waller

Internal Auditor Fee

136.24

J. Atkin

Village Caretaker Salary

107.78

Dunholme Village Hall

Sports Pavillion Electricity Charges

109.32

Lincs Electrical Wholesalers

DDIBC Security Light Bulbs

290.13

Mrs L Richardson

Clerks Salary and Expenses

267.20

acis group

Garage Rent

4211.35

Signs of the Times

Village Boundary Signs

2824.23

Came & Company

2012/13 Village Insurance





From

For

1610.00

WLDC

Councillor Initiative Fund

1.05

HSBC

14 Day Notice Account Interest

0.09

HSBC

Bowls Hall Fund Bank Interest


On a proposal from Cllr Elkington, seconded by Cllr Brumpton, following a vote, it was unanimously RESOLVED that  the Clerk would withhold payment from Veolia until the village grasscutting had been completed - especially at the top of Nursery Close.


244

12/05/13          Correspondence

                        Mrs M Murphy - Letter of resignation

                        S. Curtis - Letter of resignation

                        LCC - Village boundary sign form for signature

                        Talk Talk Business - Confirmation of new telephone and broadband package

                        WLDC - Voluntary code of conduct for Local Authority Members update

                        Mrs J. Dimbleby - Letter of thanks

                        WLDC - Confirmation of co-option procedures

                        BT - Confirmation of phone line disconnection

                        LCC - Boundary sign consent forms

                        WLDC - Casual vacancy notice

                        St Chads PCC - Letter of thanks

                        Various leaflets and brochures                                                                                              

           

12/05/14          Observations of the planning committee

                        Applications Received:

                        128505 - S. Haines - 1 Four Seasons Close - Extension of bedroom over garage                      to form enlarged bedroom and en-suite.                        - No comments to make

                        128649 - Mrs B. Edwards - 18 Kennington Close - Alterations and extension to                         form new kitchen/breakfast area                               -No comments to make

                       

                        Applications Granted:

                        128271 - S. Haines - 1 Four Seasons Close - Erection of single storey                                       conservatory to rear                                                               - Granted 21/04/2012

                        128406 - A. Buckland - 2 Wentworth Drive - Resubmission of extension to                                dwelling over the garage                                                         - Granted 03/05/2012

                        128262 - A. Ottewell - Sycamore Lodge, Holmes Lane - Two storey extension to                      existing dwelling to form new garage and living area over    - Granted 30/04/2012


12/05/15          To discuss and take any necessary action regarding maintenance required to the DDIBC

                        On a proposal from Cllr Mrs Murray, seconded by Cllr Brumpton following a vote it was unanimously RESOLVED to accept the quote from R & SL North (Builders) Ltd to fix the guttering on the DDIBC.


12/05/16          To discuss and take any necessary action regarding the adoption of the Four Seasons Site

No action to minute


12/05/17          To receive and decide upon quotes for the village annual insurance

On a proposal from Cllr Mrs Wright seconded by Cllr Prestwood, following a vote it was unanimously RESOLVED to accept the quote from Came & Co. for the village annual insurance.


12/05/18          To receive and decide upon quotes for the planting of the village containers

On a proposal from Cllr Brumpton seconded by Cllr Mrs Murray, following a vote it was unanimously RESOLVED to accept the quote from Veolia.

Cllr Mrs Wright notified the Council that Mrs Gothorpe could no longer maintain the war memorial planters and therefore requested that a letter of thanks be sent to her.

Richard Humphrey advised the Council that he is willing to maintain the village planter on Lincoln Road.


12/05/19          To receive and decide upon quotes for the painting of the village sign post and the Councils Noticeboard

This was deferred to the next meeting as the Councillors no longer want the village signpost painted and so quotes will be requested by the Clerk for the painting of the noticeboard only.


12/05/20          To discuss and take any necessary action regarding the purchase of a MUGA for Kennington Close Playpark

This was deferred to the next meeting to allow quotes to be requested.


12/05/21          To receive and decide upon quotes for the maintenance work required to the woods at the back of the DDIBC playingfield.

245


On a proposal from Cllr Prestwood, seconded by Cllr Mrs Murray following a vote, it was unanimously RESLOVED to accept the quote from Veolia.


12/05/22          To discuss and take any necessary action regarding the application for funding and purchase of a table tennis table

                        This was deferred to the next meeting to see if the application for funding has been accepted.


12/05/23          To receive and take any necessary action regarding an email from St Chad's Church inviting the Council to join in their Diamond Jubilee celebrations

                        It was unanimously RESOLVED that no activies are to be arranged by the Parish Council to add to St Chads timetable of events.

                        The Clerk was asked to obtain quotes for a plaque to put up at the Diamond Jubilee Tree


12/05/24          Village Maintenance Required

                        On a proposal from Cllr Mrs Wright, seconded by Cllr Elkington, following a vote, it was unanimously RESOLVED that the following maintenance is required around the village:-

  • The Clerk was asked to send a polite request to a homeowner requesting their hedge be cut back to their boundary.
  • The Clerk was asked to obtain quotes to cut a cherry tree at the rear of Honeyholes Lane back to the boundary.

12/05/25          To hear any other matters for inclusion in a future agenda or for noting

                        None were discussed.




Signed by the Chairman .................................................... 20th June 2012